Leasedrive VELO

New Mileage:Manager from Leasedrive Velo ends private mileage calculation nightmare
13 May 2009

Leasedrive Velo Group, one of the UK’s largest independent privately-owned vehicle management groups, has launched a fully-automated secure new online business and private mileage capture and reporting solution, Mileage:Manager, linked to fuel card invoices and cash receipts. Operating either as a standalone mileage capture product or as part of the suite of solutions on offer under the group’s multi-award winning totally-integrated online fleet management system, Drive:Manager, it seamlessly integrates with a customer’s payroll and expense management system to deliver many benefits and savings to an organisation and its employees. Mileage:Manager has been developed for and is already being successfully used by a number of the group’s blue chip customers.

Roddy Graham, commercial director, at the Leasedrive Velo Group said: “Mileage:Manager is the latest demonstration of how, through investment in advanced technology, we are able to deliver significant cost savings and efficiencies to our customers. Until now, accurately capturing business and private mileage data from fuel card invoices and integrating them within a company’s payroll and expense management system has been a pipe dream but now it is a reality.

“Suitable for use by company car and grey fleet drivers, Mileage:Manager delivers an online journey log, linked to the relevant fuel card charges. The system calculates the charges due for any private mileage based on the actual cost of fuel on the individual driver’s card, or based on whatever allowance a customer wants to use. It delivers accurate driver charging based on the agreed individual cost per mile and even highlights the effects of vehicle choice, fuel type and driving style to company and driver. Mileage:Manager then interfaces with the customer’s payroll and expense system and the transaction is complete. It also supports cash refuelling, with drivers reimbursed for any cash expense through payroll. Mileage:Manager can also extract this information to produce accurate P11D benefits and P46 car form returns for best compliance practice, delivering an end-to-end fully automated and integrated solution, with customers enjoying significant resource savings.”

Mileage:Manager is an important new tool for any professional fleet manager looking to save money, reduce administration and effectively audit the mileage capture process to more effectively manage their vehicle fleet. Key benefits include substantial cost and resource savings compared to traditional paper-based systems, reduced administration supported by ‘push’ and ‘pull’ reporting, full integration with back office fleet and payroll systems, automated authorisation processing, automated e-mail reporting highlighting non-compliant drivers and an accurate reporting tool to reduce fraudulent mileage claims.

For drivers, the main benefits are that Mileage:Manager is quicker, more efficient and easier to use than paper-based submissions. The system will instantly calculate business/private mileage for fuel card users and drivers can submit their mileage information at any time of day or night. The log-in process recognises individual driver’s specific vehicle details and allows access to a detailed history of past business and private mileage returns. Drivers can even submit mileage returns for multiple vehicles and are reminded by e-mail and SMS alerts of outstanding mileage returns.

www.mileage-capture.co.uk

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